Administrative Assistant

Job Description

In this position, you'll couple your positive attitude, superb organizational skills and deep understanding of ADP to ensure smooth functioning of activities and processes across select areas of our business.

We strive for every interaction to be driven by our CORE values: Insightful Expertise, Integrity is Everything, Service Excellence, Inspiring Innovation, Each Person Counts, Results-Driven, - Social Responsibility.

RESPONSIBILITIES:

Perform clerical, administrative and office duties of a responsible and confidential nature

Route and answer correspondence

Independently establish, organize and maintain files and initiate follow up as needed

Compile, analyze and summarize statistics and information

Communicate new policies and procedures to the department and coordinate the gathering of information as directed,

Create formulas/formats of moderate complexity and determine hardware/software requirements

May coordinate off-site meetings and conventions; assist with schedule management; arrange appointments, travel, meetings, conference calls and process expense reports

Follow standardized formats and established internal procedures

Organize correspondence and email; respond to requests for information

Coordinate activities between departments and outside parties

Provide support to other members of management and department as requested

QUALIFICATIONS REQUIRED:

High School diploma or equivalent education/experience
Minimum of 2 years of administrative support experience in a similar environment
PREFERRED QUALIFICATIONS: Preference will be given to candidates who have the following:
Some college courses/specialized secretarial training
Excellent communication skills both verbal and written
Superb organization skills
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) with experience producing high quality reports, presentations and other documents
Proven ability to work effectively both independently and in a team-based environment
Ability to handle confidential matters
Substantial knowledge of the department's operation and company procedures
Proven ability in assembling, compiling, analyzing and summarizing data
Ability to work independently on projects and anticipate and address issues in the supervisor's absence
Capable of independent and innovative thinking, with proven decision-making skills
Experience working with senior management
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