Executive Assistant – Remote – Dallas, Texas

Job Description

The Executive Assistant position provides administrative and functional support to the Executive Suite and serves as a liaison between the executive leaders and other departments. The person selected for this position must demonstrate excellent communication, interpersonal, and organizational skills while handling confidential information.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Serves as a point of contact for executive leadership, communicating with other departments, managers, officers, and outside business associates/vendors

Performs office functions that organize and direct the daily departmental flow of correspondence and information, such as handling telephone requests and messages, incoming/outgoing mail, correspondence, copying and scanning, and faxing as needed.

Performs calendar maintenance, resolves scheduling conflicts, coordinates with other executive assistants, schedules and plans meetings, and prints related materials in preparation.

Coordinates with the Corporate Travel office for any travel arrangements and accommodations

Manages expense reports and processing for executive leaders

Performs word processing and transcription support, including letters, memos, and other correspondence, by preparing, drafting, writing, and editing related documents.

Coordinates on-site and off-site meetings, including conference arrangements, equipment, reservations, agendas, materials, and catering needs, as appropriate

Completes various projects such as preparing reports, spreadsheets, presentations, and organization charts, and communicates information requests and project status to management

Performs office management functions, including payroll time submission, department invoicing, and ordering/maintaining office supplies/equipment

Participates as a professional, responsible, cooperative administrative team member

Acts with extreme discretion and maintains confidentiality of TeamHealth office activities.

Job Requirements:

QUALIFICATIONS / EXPERIENCE:

Associate’s degree or two years of college education with emphasis in administrative, business, or related work experience;

Five (5) to Seven (7) years of related administrative experience, preferably in an executive management capacity;

Excellent interpersonal skills; professional demeanor with ability to interact with executive management;

Excellent communication skills (verbal and written, with emphasis on grammatical skills);

Strong computer skills with intermediate skill level in Word, Excel, and PowerPoint (word processing, spreadsheet, tables, graphs), e-mail and Internet research;

Ability to handle multiple tasks and deadlines;

Ability to handle confidential information;

Ability to adapt to change;

Good problem-solving/decision-making skills;

Excellent organizational and time management skills;

Ability to support multiple persons with minimal direction/supervision

Ability to work in a team-oriented environment.

SUPERVISORY RESPONSIBILITIES:

None

PHYSICAL / ENVIRONMENTAL DEMANDS:

Job performed in a well-lighted, modern office setting;

Occasional standing/bending;

Occasional lifting/carrying (25 lbs or less);

Moderate stress;

Prolonged sitting;

Prolonged work on a PC/Computer;

Careful, precise, and organized work habits.