Virtual Office Manager (Administrative Assistant)

Job Description

International Business Times seeks Administrative Assistant to handle front-desk receptionist duties and other administrative works virtually with the option of doing the same in our New York office later.

Essential Duties and Responsibilities

Assist with scheduling for executives and other staff as necessary. Familiarity with Google Calendar a must

Assist finance director with reports, collecting data, etc

Manage and post job-ads across internal and external platforms

Serve as the primary point of contact and manage relationships with building management and vendors to ensure a clean and efficiently operating office; oversee and coordinate office maintenance for facility issues, repairs, cleanings, and improvements.

Negotiate and manage vendor contracts; maintain office budget and process invoices and expenses.

Liaise with vendors for copiers, telephony, etc. troubleshooting.

Troubleshoots utility inquiries from NY sites i.e. Verizon, Con Ed, etc.

Other assigned duties as requested.

Qualifications:

Must have experience with coordinating calendars and high-level meetings (Google Calendar) across time zones

Must have excellent verbal and written communication skills, be detail orientated with the ability to prioritize multiple requests and deadlines.

Team player with a high level of discretion and superb decision-making ability.

Must be a flexible, detail oriented, thorough, self-starter with the ability to multi-task, anticipate,

Must be comfortable using a host of digital tools, such as Excel, Google Docs, etc